JOB SUMMARY: Serves as the chief financial officer for the District managing its budgetary and financial operations; provides direct supervision to Nutrition Services and Information Systems Coordinator.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

25%     Administer, monitor and analyze district budget

1. Direct the preparation of the district’s budget including establishing budget assumptions and monitoring changes on an ongoing basis.
2. Prepare multi-year forecasts of the overall financial condition of the school district and assist the Superintendent in development of short and long term financial plans.
3. Prepare enrollment and staffing projections.
4. Prepare capital and long-term facilities maintenance plan with the Director of Operations.

 

25%     Oversee financial activities and programs of the district

1. Direct financial functions including accounting payable, payroll, accounts receivable, grants, fixed assets, and other activities.
2. Administer risk and cash management programs.
3. Assure compliance with school board policies, state and federal laws, and general accounting procedures and principles.
4. Oversee the annual external financial audit.
5. Oversee the finances for the FAC Joint Powers agreement with the City of New Prague. Prepare monthly financial reports and attend meetings as needed.
6. Oversee the financial aspects of the district’s self-insured dental and medical plans.
7. Work with Human Resources regarding employee benefit plans, unemployment and PFL.

 

10%     Negotiations

1. Conduct negotiation planning with Human Resources including preparing costing model and calculation of various settlement scenarios.
2. Work with Human Resources and Superintendent on negotiation strategy.
3. Attend negotiation meetings.

 

20%     Develop special analysis and coordinate projects supporting administrative and school board decision making

1. Provide support to the Superintendent for a variety of projects of initiates including financial analysis.
2. Track benchmarks with comparable and local districts.
3. Contribute financial data for referendum elections and work to education the public regarding the financial matters of the district.

 

5%       Supervise Nutrition Services and Information Systems Coordinator

1. Direct and be a resource for the Director of Nutrition Services efforts to provide exceptional nutrition services to the district
2. Direct the Information Systems Coordinator to ensure key district systems are utilized to their fullest potential and district processes are automated to the extent practical

 

10%     Serve as a member of the Superintendent’s Cabinet

1. Support the general direction of the Superintendent and Cabinet.
2. Assist in the implementation of district-wide initiatives.
3. Participate in councils, committees, and task forces representing the school.
4. Participate in forming the District’s strategic plan including developing strategy for finance and human resources.

 

5%       Supervise department staff

1. Recruit, select, assign, supervise, schedule, and evaluate department staff.
2. Direct training programs for department staff.

 

            Perform other duties as assigned or requested including attending professional development/meetings,

in-services and workshops.

 

 

WORK REQUIREMENTS AND CHARACTERISTICS:

 

Education/Certification/Licensure:

• College degree in finance or related field
• Licensure, certification or registration as a school business official preferred

Experience:

• Financial management experience
• 5 years’ experience as a business official in a Minnesota school district
• People management experience
• Valid Minnesota driver’s license

 

Essential Knowledge, Skills, and Abilities:

• Strong leadership and time management skills
• Ability to manage multiple projects simultaneously
• Excellent customer services skills
• Ability to communicate effectively, both verbally and in writing, with teachers, administrators, community and staff
• Considerable knowledge of Minnesota public school finance including UFARS, GASB. and state statutes
• Ability to present to large and small groups
• Ability to analyze, interpret, compare and present data
• Ability to utilize appropriate technological tools to include word processing, spreadsheet, presentation and other software/hardware as needed
• Ability to demonstrate enthusiasm and commitment toward the job and mission of the school district
• Knowledge of district policies, procedures, and standards
• Ability to use discretion and exercise sound judgment
• Knowledge of applicable state or federal statutes
• Knowledge of supervisory and management theory, principals, and fundamentals
• Understanding of collective bargaining process and all pertinent laws, rules, and regulations
• Conflict resolution skills
• Strong interpersonal skills
• Excellent math skills
• Knowledge of budget development and management
• Proficient in productivity software, HR and financial systems
• Ability to work independently
• Ability to exercise confidentiality in handling district information

 

Machines, Tools, Equipment, Electronic Devices, and Software:

• Operates computer, calculator, fax, copier, printer, phone
• Utilizes Excel, Word, PowerPoint, financial and HR system and internet
• Uses Gmail to receive district communication

 

Supervision of Other Employees:

• Position includes direct, full supervision of all Business Office staff and Nutrition Services Director

 

Physical Job Requirements:

• Position involves extended periods of sitting while entering computer data unless a sit/stand station is available
• Position involves frequent repetitive action on keyboard
• Position involves occasional lifting up to 20 lbs.
• Position involves occasional bending, kneeling, and stooping to reach file drawers
• Position involves listening, speaking clearly, and visual acuity
• Position involves frequent standing and walking

 

Mental Job Requirements:

• Position involves responding to changing technology
• Position requires a high level of confidentiality
• Position requires handling multiple tasks simultaneously while dealing with constant interruptions
• Position requires making high stakes decisions
• Position requires applying judgment and discretion in handling problems and issues
• Position requires organizing and prioritizing tasks in order to meet strict deadlines
• Position requires evaluating the performance of others
• Position involves maintaining composure during high stress activities and emergencies
• Position requires the need for extreme accuracy on a daily basis
• Position requires analyzing and interpreting data
• Position involves establishing and maintaining effective working relations with a wide variety of constituents

 

Working Conditions:

• The majority of work is performed in normal office conditions
• Work hours often extend into the evenings for board meetings, various committee meetings, and during audit preparation and fieldwork
• Position includes travel between buildings

 

This description describes the general nature and work expected of an individual assigned to this position.  Employees may be required to perform other job-related duties as requested by their supervisor.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability.